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Sales of digital services and products to Illinois customers may be subject to Illinois sales tax (also known as “retail occupation tax”). This guide covers two very important parts of the system.
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We’ve scoured the Illinois Revenue website to give you all the essential information about corporate sales tax in one place.
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US businesses can register through MyTax Illinois, an online tax portal. This portal is also where you file and pay your tax returns. More on that later!
International corporations must register by filling out a form and emailing it to the Illinois Department of Revenue. You can find more information below.
1. Go to the MyTax Illinois website and you will be taken immediately to the first step of the REG-1 New Business Registration form.
2. Provide standard personal information and detailed business information. If you are required to provide the legal address of your business, you must confirm it by clicking the button below.
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3. You must select your primary business activity and primary business type (eg advertising and business services, computers/programming/software, etc.). If that’s not enough to capture everything your business does, you’ll also have the option to choose:
4. It then follows a series of questions about your industry and the products you sell. It’s a simple yes or no question, and you can click on the answer that fits your business.
Note: Whenever you see a hyperlinked question with blue text, click on it to read a helpful explanation! See below.
5. All remote dealerships will then immediately see a screen prompting them to click “Next”. This section is for offline businesses only. If you don’t have a permanent location in Illinois, go ahead!
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6. Now on the Change Location screen, you must select all municipalities and counties in Illinois that currently tax at the target rate. You can scroll down, click through the list or use the search filter function.
7. Finally, enter the responsible party information. There can be more than one person, and you are free to enter others into the form.
Once reviewed and approved, you must obtain a sales tax permit. Doing so also specifies a submission frequency of monthly, quarterly, or yearly.
In summary, the registration process is very simple! You must complete Form REG-1, Illinois Business Registration Application, and email it to [email protected].
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However, forms require a lot of information, so it’s worth looking ahead and gathering all the documents and data you need. Here’s a sneak peek.
Processing may take 6-8 weeks. If approved, the frequency of submissions (monthly, quarterly or yearly) is specified.
Sales and taxes must be reported and submitted using US dollars. Transactions made in other currencies in Illinois must be converted to USD using the official exchange rate.
Monthly reporters must report by the 20th of the month following the reporting month. For example, the due date for April sales tax returns is May 20.
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Note: Did you make no sales in Illinois during the reporting period? You still have to report it. This is commonly referred to as a “zero return” and follows the same process as a normal return. (A bit less data entry 😉)
Before you begin, you must gather all information about your taxable sales in Illinois during the previous quarter. The tax website suggests preparing the following items:
When you file your return, you can pay directly at MyTax Illinois at the end of the tax filing process. This is an electronic bank transfer or credit card payment.
Well, be sure to follow all the rules for Illinois sales tax! That means they charge a 6.25% sales tax and, above all, watch out for local taxes.
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For additional information to help you stay compliant and succeed as a remote seller, check out our Business Guide to Illinois Sales Tax.
* We love providing tax tips and best practices, but we are not certified tax advisors. For further assistance or if in doubt, consult a professional tax advisor or tax agency.
Automate your sales tax process from start to finish so you don’t waste time with taxes and get back in control of your business. Your business needs a great name that is unique and memorable. The question is: How to find the perfect name while making sure it is different from other business names in its formation status? The answer is simple. You can use our business name search and lookup tool. We make it easy to check if your proposed business name is available by providing a quick and easy lookup for LLC and company names in some of the most popular states in the US for LLC formation. And the best part is you can do it all in one place.
All businesses formed in the state must have a unique business name. This name cannot be similar to any other business name in the state.
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In general, you cannot use the following elements to say that your business name is different from other business names.
Also, most states have other, more specific naming conventions. You can find them on the individual state business name search pages above or in our state-by-state guide to LLCs and corporations.
It’s simple. Just use our business name search tool and enter the LLC or company name we suggest. We will search the business name registry for your desired state and notify you if a match is found. If not, good news. You can set up a business under that name and we will help you get started.
Most states allow you to do business under a different name. Depending on your state’s rules, this may be known as a “pseudonym,” “fictitious name,” “doing business under your name,” or “business name.” We may file your fictitious business name with your state on your behalf.
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Amendments to the articles of incorporation or the articles of association of the organization may be submitted to the provincial government. We may process this and file amendments on your behalf to change your LLC or company name.
Once you have legally registered and formed a business, no one else can establish a business in that state under the same name. If you want additional protection, you may consider registering the [Note] company name as a trademark. Submitting a fictitious or “doing business as” (DBA) name is not enough to protect your business name. A Certificate of Good Standing is a document issued by the Secretary of State of the State of Illinois. In addition to business-related information, a Certificate of Good Standing is a Limited Liability Company (LLC), Corporation, Limited Partnership (LP), Limited Liability Partnership (LLP), or Not-for-Illinois Certificate. Profits authorized to do business.
A Certificate of Good Standing is also called a Certificate of Illinois Status, Certificate of Existence, or Certificate of Authority.
Sometimes a certificate is required to verify a company. The most common reasons for needing it are:
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This certificate can only be used by registered organizations that comply with the regulations of the Office of the Secretary of State. Entities that may register with the Secretary of State include limited liability companies (LLCs), corporations, limited partnerships (LPs), limited liability partnerships (LLPs), and non-profit corporations.
In addition to being a registered entity, Illinois Annual Report filings must be up-to-date and all Illinois fees and taxes must be paid.
Sole proprietors or partnerships are not eligible for a Certificate of Good Standing. An Illinois Assumed Name Certificate is usually requested to prove the existence of a sole proprietorship or partnership.
The validity period of the certificate depends on the requester, but is usually granted within 60 days of purchase. Depending on the requester, a screen shot or printout of the Secretary of State’s website will suffice and there is no need to purchase a certificate.
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Step 4 – At the bottom of the screen, click the button labeled “Proof of Purchase in Good Condition”.
The state of Illinois does not require this, but it may be required to prove that your business is in good standing with the state when opening a bank account, applying for a business loan, or registering for a business license.
There is no need to order a Certificate of Good Standing unless the legal entity needs to verify the existence of your business.
A company’s status is generally forfeited by failing to file annual reports on time, paying taxes on time, or failing to maintain a registered agent in the State of Illinois.
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In addition to additional fees and penalties, businesses that do not maintain good relations with the state may lose liability protections to corporate owners.
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