Sample Pto Policy For Small Business – 11 free PTO templates you can use to introduce a PTO policy, implement a time off request system, and keep track of your employees’ time off.
PTO (paid time off) refers to the time off work employees are allowed to take while being paid.
Sample Pto Policy For Small Business
Although a PTO policy can be designed to suit your business, there are three main types of PTO policies that you should be aware of before introducing a PTO system:
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While implementing a PTO policy may seem like a simple task, it sometimes takes a lot of trial and error before a PTO system is up and running.
Here are the most important steps you must take when implementing a PTO policy – you must:
Fortunately, if you’re looking for a quick and easy way to create a PTO policy and keep your time off system running smoothly, PTO policy templates are specifically designed to help you get there.
Whether you’re in the process of implementing a traditional, flexible, or unlimited PTO policy, the following templates are created to help you waste minimal time creating the perfect policy for your business.
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If you’ve decided to offer your employees a set of different categories of days off, a traditional PTO policy template may be perfect for you.
A traditional PTO policy template is specially created to help you provide your employees with all the information about your chosen PTO policy.
If you’re about to implement a traditional PTO policy, or if your employees often get confused about the time off procedures, you can use the traditional PTO policy template instead of wasting hours creating a new one from scratch.
After downloading either the Google Docs or the PDF version of the template, fill in the blanks and edit the document according to your company’s PTO policy.
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Once you’re done editing the template, simply include it in your company’s employee handbook—and don’t forget to let everyone know about the newly implemented PTO policy.
If you’re about to give your employees the option to request time off without having to elaborate on the reason behind their request, then the flexible PTO policy template will make your job a lot easier.
The flexible PTO policy template is designed to help you inform employees about processes and procedures for their time off.
If you are thinking of implementing a flexible PTO policy, but don’t want to spend hours creating the guidelines, then this flexible PTO policy template is for you.
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After you download the flexible PTO policy template, you can fill in the blanks and edit it according to your PTO system.
With the Unlimited PTO policy template, you can create your perfect unlimited PTO policy and communicate it to your employees.
This unlimited PTO policy template is an editable document consisting of several sections that you can change and modify depending on your PTO system.
If you’ve decided to offer your employees an unlimited number of days off and you want to share the time off guidelines with them, the Unlimited PTO policy template can help speed up this process.
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Just download the template, fill in the blanks and edit it – depending on your company’s rules to use the unlimited number of days off.
Once you’re done with the changes, you should share the finished template with your employees by including it in your company’s employee handbook.
Even if you’ve decided to offer your employees an unlimited number of days off, you’ll still need to create a process for requesting time off — and that’s where PTO request form templates come in handy.
Whether they need to request some personal time off, sick leave, or vacation, the traditional PTO form template allows your employees to request time off as quickly as possible.
Time Off Request Template
If you want to implement a simple system for requesting and approving time off, the traditional PTO request template can be a great asset.
Download and share the template with your employees so they can fill out the form with information about their time off request.
After the person responsible for managing time off receives a request, they must either approve or deny it and send it back to the employee.
Although implementing either a flexible or an unlimited PTO policy eliminates unnecessary paperwork, it is still necessary to establish a process for requesting time off.
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The Flexible/Unlimited PTO Request Template is an editable document that employees can fill out when they need some time off from work.
If you’re looking for a consistent time off request system that doesn’t take up too much of anyone’s time, this template will do the job for your business.
That way, whenever an employee wants to take some time off, they can fill out the request form and wait for the person in charge to approve it.
After you’ve put a PTO policy in place and implemented a time off request system, keeping track of employee time off comes next—and that’s where PTO tracking templates come in.
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If your PTO policy includes separate categories for different types of time off, you probably need a detailed management system to keep up with everyone’s time off and ensure there are no overlaps.
Tracking employee time off week after week doesn’t have to be a chore – and that’s what the Weekly Traditional PTO tracking template is for.
The Weekly Traditional PTO Tracking Template is a ready-made spreadsheet that helps you track employee time off by the week.
If you need to track different categories of time off (sick leave, personal time, vacation, etc.) on a weekly basis, then this template is good for you.
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Then, after a leave request for a particular employee is approved, you can copy the appropriate label (depending on the type of leave) and paste it into the slot reserved for that employee.
If you add the number of PTO days available for each category, the calculator will also automatically count the number of days employees have available after taking time off in that particular week.
Keeping track of employee time off takes time and effort – especially if you intend to go into detail month in and month out.
This PTO tracking template is a spreadsheet that allows you to track employee time off on a monthly basis.
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If you have implemented a traditional PTO policy and you are looking for a clear overview of everyone’s time off, the monthly traditional PTO tracking template can be quite handy for this purpose.
As soon as you have downloaded the template, you can start adding the basic staff information (name, department, position).
Then, after the manager approves an employee’s time off request, copy the appropriate label (sick leave, personal time, vacation) and paste it into the slot reserved for the employee.
To get the most out of the monthly traditional PTO tracking template, don’t forget to add the number of available PTO days for each category. This way, the calculator will automatically count the total number of PTO days employees have available at the end of a month.
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Keeping up to date with your employees’ leave on an annual basis may seem like the most challenging task, but it doesn’t have to be if you use a suitable PTO tracking template.
The Annual Traditional PTO Tracking Template is an editable spreadsheet that helps you keep track of employee time off throughout the year.
If you want to reduce the unnecessary paperwork that comes with keeping track of employee leave throughout the year, try using this template.
Once you’ve downloaded the annual traditional PTO tracking template, be sure to add the basic employee information (name, department, title).
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Then, as soon as a leave request is approved, you can copy the appropriate label (sick leave, personal time, vacation) and paste it into the space reserved for the employee who took the leave.
If you want to keep track of each employee’s total PTO days, be sure to add the number of available PTO days for each category (sick leave, personal time, vacation). Then the calculator will automatically calculate the total number of PTO days employees have available at the end of each month.
For each type of leave (sick leave, personal time, vacation) from the previous month, and paste them below
A flexible PTO policy seems like a dream come true for most employees — and they may even feel more inclined to take frequent breaks. But frequent breaks usually require a comprehensive time tracking system.
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While you may need to track employee time off each week, the Weekly Flexible PTO tracking template can speed up this process.
The Weekly Flexible PTO Tracking Template is a spreadsheet that makes it easier to track employee time off on a weekly basis.
You can use the weekly flexible PTO tracking template if you have implemented a flexible PTO policy and need a ready-made customizable spreadsheet to track everyone’s time off each week.
As soon as you download the template, you can start editing it. Start by adding basic personnel information (name, department, position).
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Then, after a leave request is approved, copy
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