Sample Security Policy For Small Business – This security policy template has 5 pages and is an MS Word file type listed under our Human Resources Documents. A sample of our security policy:
Security policy information is an important company asset. Information is comparable to other assets in terms of cost to acquire it and value in using it. However, unlike many other assets, the value of reliable and accurate information increases over time as opposed to depreciating. Shared information is a powerful tool and its misuse can be costly if not damaged or unlawful. The objective of this security policy is to protect the organization’s information assets. Further, in this policy, the main objective followed by [Company Name] is to establish and maintain adequate and effective security measures for users, to ensure that the confidentiality, integrity and operational availability of information is not compromised. Therefore sensitive information must be protected from unauthorized disclosure, alteration, access, use, destruction or delay in service. It is the duty and responsibility of each user to comply with the information security policies and procedures described in this document.
Sample Security Policy For Small Business
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Business-in-a-box templates are used by more than 250,000 companies in the United States, Canada, the United Kingdom, Australia, South Africa, and 190 countries around the world. A privacy policy that explains how and why they collect customers’ personal information.
If your business targets Canadian consumers, failure to publish a privacy policy could put you in violation of this important privacy law.
In this article, we’ll tell you everything you need to know about creating a PIPEDA-compliant privacy policy. We’ve also put together a sample PIPEDA privacy policy template that you can use to help you write your own.
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Our privacy policy generator makes it easy to create a privacy policy for your business. Just follow these steps:
First, we’ll take a brief look at PIPEDA so you can check whether you need to create a privacy policy under this law. If you already know you need to comply with PIPEDA, you can go to our guide on how to create your privacy policy.
PIPEDA is Canada’s main private-sector privacy law. It sets the rules for how businesses collect, process and share people’s personal information in Canada.
PIPEDA applies to businesses and other private-sector organizations such as charities engaged in “commercial activity”. The term “commercial activity” is defined in section 2(1) of PIPEDA:
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Nonprofits and organizations that are partially publicly funded may engage in commercial activity, and must comply with PIPEDA when doing so.
Yes, according to the Office of the Privacy Commissioner (OPC), the public authority that enforces Canadian privacy laws, non-Canadian companies must comply with PIPEDA if they have any “
This means that if your website or business targets Canadian consumers, you must comply with PIPEDA and create a PIPEDA-compliant privacy policy.
Yes, every organization that falls under the jurisdiction of PIPEDA must notify consumers of how they collect and use their personal information. The way to do this is by creating a privacy policy that conforms to the requirements of PIPEDA.
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If you’ve created a privacy policy following PIPEDA’s requirements to the letter, you’ll have a somewhat unusual document that doesn’t provide much value to your customers.
We’re going to explain how to create a privacy policy that includes everything PIPEDA requires. But it will be presented in a somewhat more logical order, and will contain some additional information that customers expect to see in a privacy policy.
Before we begin, please note that this basic PIPEDA Privacy Policy is not sufficient to comply with privacy laws outside of Canada.
If you target customers in any other markets, take a look at our other guides to creating a privacy policy that complies with those territories’ laws. Some other important privacy laws include:
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You should introduce your privacy policy by describing the purpose of the document and by providing its effective date (i.e. the last date on which you updated the policy).
Your introduction can also set some of your company’s principles when it comes to using and protecting your customers’ personal information.
Note that Optimizely also provides links to copies of its older privacy policies, which is a helpful thing to do.
The name or title and address of the person responsible for the organization’s policies and practices and to whom complaints or inquiries may be forwarded.
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Large companies should appoint a privacy officer who is responsible for overseeing compliance with PIPEDA and other laws and regulations.
Alternatively, you can provide contact details for anyone at your company who will know how to handle privacy enquiries.
Note that ContactsPlus provides the contact details of the Data Protection Officer (DPO). This is a requirement for some companies under the EU’s GDPR.
Your company may not have any “brochures,” but it probably has some other policies (or, at least, it should!), and you can link to these in your privacy policy.
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You must explain what personal information you collect. This includes your customers as well as anyone else whose personal information you may collect, including potential customers, visitors to your website, etc.
PIPEDA defines “personal information” as “information about an identifiable individual.” Canadian authorities have taken a broad view of what this entails.
An individual, and therefore if a piece of information can indirectly identify an individual when combined with other information, it should be treated as personal information.
Think carefully about the sources of your personal information and the types of personal information you receive through these sources.
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You should identify your purposes for collecting personal information, which means explaining how and why you use it.
Informing customers about your purposes for collecting personal information is an important obligation under PIPEDA. It is also important that you do not collect any personal information unless you have a specified, legitimate purpose for doing so.
Of course, there are many legitimate purposes for collecting and using personal information. Here are some of the more common ways that online businesses use personal information:
The use of cookies affects the privacy of your customers. Cookies may be used to collect personal information. OPC states that your privacy policy must disclose your use of cookies.
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You can disclose how your website uses cookies through a separate cookies policy or through a section of your main privacy policy. You should explain:
You must explain how customers can find out what personal information you hold about them or exercise control over their personal information.
Unlike some other privacy laws, such as the EU General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA), PIPEDA does not contain a comprehensive set of consumer rights.
Of course, you can go above and beyond PIPEDA’s requirements by giving customers more control over their personal information. This may include the ability to delete their account or delete any User Generated Content they have posted on your website.
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PIPEDA requires that you disclose “what personal information is made available to related entities (eg, subsidiaries).” We suggest that you do not simply list “Related Entities”. Tell customers about all the different types of third parties with whom you share personal information.
Here are some examples of the types of companies with whom you may share personal information or who may collect personal information on your company’s behalf:
You do not need to be specific about the names of the third parties with whom you share data or with whom you may share it. You can simply put categories of parties, like LeaderPlus did in the above section.
If you have a mobile app, make sure your privacy policy is accessible from the app itself. You can provide a link within the “Settings,” “About,” or “Account” menu.
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Check out our guidance on creating a privacy policy for mobile apps for more information, guidance and examples.
Remember to clearly display your privacy policy on your website, mobile app and whenever you request personal information.
You can download the sample PIPEDA Privacy Policy template as HTML code below. Copy it from the box field below (right-click > select all and then copy-paste) and then paste it on your website pages.
This Privacy Policy describes our policies and procedures regarding the collection, use and disclosure of your information when you use the Service and tells you about your privacy rights and how the law protects you.
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We use your personal data to provide and improve the Service. By using the Service, you consent to the collection and use of information in accordance with this Privacy Policy. This Privacy Policy was modeled after the PIPEDA Privacy Policy Template.
Words whose initial letter is capitalized have the meaning defined under the following terms. The following definitions shall have the same meaning regardless of whether they appear in the singular or plural.
When using our Service, we may ask you to provide certain personally identifiable information that can be used to contact or identify you.
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